![]() Immediately, the system displays the following PDF file type screen. Re-save the modified pdf docx file back to a pdfĢ. Once the document is altered to your satisfaction, choose File > Save As, navigate to the appropriate folder, then choose PDF from the Save as Type dropdown list. Password-protect the document in Acrobat for Read Only, so the file cannot be copied or converted. There is a solution for these groups as well. The downside of Word’s Reflow feature is that some companies use the PDF format to ensure some measure of copyright protection on the documents they distribute. PDFs are smaller, easier to email, and much more efficient for printing because the format is portable, therefore, all the necessary elements to produce the finished product are collected into a single file. The real benefit for everyone else is the convenience of copying data from one document to another that previously originated within incompatible file formats. This is a real plus for small offices and home businesses who can’t afford to purchase another software program for every special function that occurs. With all these new features, you can now use Word 2016 as a desktop publisher, save the finished product as a compiled/condensed PDF, then ship it directly to the printer for mass production. Graphic options available including wrap text In fact, Word 2016’s PDF compatibility is so good, you can right-click the image and view an entire list of editable graphic options including cropping, sizing, formatting, positioning, adding captions, and even attaching hyperlinks. In addition, the yellow paragraph was added and the image was moved from top right to bottom left, all without any problems. ![]() In the “edited” version of this document, the font and font size in the title, subtitle, first, and last paragraphs were all changed. You can also change the page size, the margins, the line spacing, the font and font size plus all the font attributes, and much more. You can even remove, replace, or reposition the graphics, and the text-wrap feature re-wraps the paragraphs around the image at its new location. You can easily add new paragraphs and edit and delete data, and the document reformats automatically as you type. ![]() ![]() Original PDF file in Adobe Acrobat Modify PDFs in Word For example, the following image is a copy of the original PDF we opened in Word 2016. Many of the layout attributes, however, are compatible and transfer from the PDF directly into Word with no problems. Be aware of these limitations so you can plan for the outcome and make adjustments as needed. These additional text blocks often land in the middle of paragraphs or tagged on to the end. Microsoft suggests that text documents transfer and reflow better than documents heavily laden with charts and graphics, tags, bookmarks, footnotes, and/or track changes. That’s because margins, columns, tables, page breaks, footnotes, endnotes, frames, track changes, and special format options such as font effects (among other things) may differ between the original software used to create the PDF file (such as InDesign or Microsoft Publisher) and Word. NOTE: The message warns that large files take longer to load, and the layout in Word may not look exactly like the original PDF.
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